Job Opening//Remote: Clinical Inventory Specialist I

  • Department Name: Inventory Operations
  • Reports to: Field Manager and/or Assistant Director of Inventory Operations
  • Location: Remote
  • Job Type: Part-time, hourly, seasonal – travel required

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Primary Purpose and Function

Syft is currently seeking Clinical Inventory Specialist that are responsible for accurately and efficiently counting consumable medical/surgical supplies, pharmaceuticals, surgical implants, instruments or other hospital assets as directed.

Essential Functions and Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Accurately and efficiently capture inventory count data in the HITS program, in MS Excel or on paper count sheets as instructed by the Team Leader or other Inventory Management
  • Regularly communicate with Team Leader regarding any issues with the HITS program and/or the computer equipment
  • Follow Inventory Counter procedures and protocols as set forth in job orientation and training
  • Follow directions and/or instructions as communicated by the Team Leader in a professional manner
  • Follows company procedures, guidelines and standards in the areas of customer service, utilization of company equipment and internet usage
  • Performs all duties and responsibilities in a timely and effective manner in accordance with established company policies to achieve the overall objectives of this position
  • Maintains a high level of competency in utilizing technology to facilitate inventory data capture including but not limited to the HITS application
  • Projects a favorable image of the company to promote its aims and objectives and foster and enhance public recognition and acceptance of all of its areas of endeavor
  • Attends staff and training meetings for ongoing updates related to Field Operations
  • Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance
  • Maintains a favorable working relationship with all other company employees to foster and promote a cooperative and harmonious working climate which will be conducive to maximum employee morale, productivity and efficiency/effectiveness
  • Performs other duties as assigned


  • Analytical – accurately collects data
  • Technical Skills – assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others
  • Customer Service – responds promptly to customer needs as appropriate for the position; responds to requests for service and assistance; meets commitments
  • Interpersonal Skills – focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things
  • Oral Communication – speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings
  • Written Communication – writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information
  • Teamwork – balances team and individual responsibilities; exhibits objectivity and openness to others’ views; contributes to building a positive team spirit; puts success of team above own interests
  • Ethics – treats people with respect; keeps commitments; works with integrity and ethically; upholds organizational values
  • Organizational Support – follows policies and procedures
  • Judgment – exhibits sound and accurate judgment
  • Motivation – demonstrates persistence and overcomes obstacles; measures self against standard of excellence
  • Professionalism – approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
  • Quality – demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
  • Quantity – meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly
  • Safety and Security – observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly
  • Adaptability – adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
  • Dependability – follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals
  • Initiative – volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed
  • Innovation – displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others’ attention

Knowledge, Skills and Experience Needed for the Job

  • High school education or GED
  • Ability to communicate effectively in the English language both written and verbally
  • Ability to understand and follow written and verbal instructions
  • Ability to use a personal computer to enter data at client sites
  • Must present a professional appearance
  • Must have reliable transportation and have the ability to travel extensively
  • High school diploma or equivalent combination of education and experience
  • Ability to work independently and as a member of various teams
  • Acute attention to detail
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Must be able to speak, read, write, and understand the primary English language used in the workplace
  • State Issued Driver’s License and clean driving record preferred
  • Medical and/or pharmaceutical product knowledge a plus

Physical Demands

While performing the duties of this job, the employee is frequently required to do the following:

  • Travel extensively to US based hospitals
  • Stand and/or sit for prolonged periods
  • Walking for prolonged periods
  • Stooping and/or reaching to count products and/or handle equipment
  • Perform some repetitive motion activities
  • Understand and respond to a diverse population
  • Ability to lift up to 50lbs, on occasion

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is normally at a moderate noise level.

Reporting Relationship

Reports directly to Field Manager and/or Assistant Director of Inventory Operations. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

  • Job Type: Part-time, hourly, seasonal – travel position
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